UK Higher Education Institution Research Data Management Policies, 2009-2016

I looked at UK HEI adopted data policies roughly in order of adoption. All are available online.

To guide comparison I utilised and adapted suggested Research Data Management Policy guides from DCC (2014) and Erway (2013)

"Digital Curation Centre. 2014. Five Steps to Developing a Research Data Management Policy [PDF]. Edinburgh: Digital Curation Centre. http://www.dcc.ac.uk/sites/default/files/documents/publications/DCC-FiveStepsToDevelopingAnRDMpolicy.pdf

Erway, Ricky. 2013. Starting the Conversation: University-wide Research Data Management Policy. Dublin, Ohio: OCLC Research. http://www.oclc.org/content/dam/research/publications/library/2013/2013-08.pdf

Codebook prepared by Laurence Horton, London School of Economics and Political Science, 03 November 2014. http://orcid.org/0000-0003-2742-6434

Revisions to previous version

2016-03: added variable "membleru".

2016-06-13 added variables "counfund1415", "counfund1415g", "rfund1415", "rfund1415g", "rstaff1415", "rstaff1415g", "thesrefave14", "thesrefrank14g", "defdatalen", "reatainp", "reviewp".

Removed "countrysub", "contrycode", "policyid" variables.

"foundationgroup" renamed "foundg" and recoded.

"foundationyear" renamed "foundy"

"membrussell" renamed "membruss"

"policytitle" renamed "pol_tit"

"policyyear" renamed "pol_yr"

"policydate" renamed "pol_dat" and converted into ISO 8601 standard dates.

"policyviewed" renamed "pol_vie" converted into ISO 8601 standard dates.

"policylength" renamed "pol_len"

institution_id	UK Higher Education Institution ISO 3166-1/HESA identifier
	Merger of ISO 3166-1 alpha numeric three-digit country code with the HESA allocated unique identifier INSTID - Institution identifier (INSTID)
	8260002 Cranfield University 8260009 Buckinghamshire New University 8260016 Edge Hill University 8260024 University of the Arts London 8260027 University of Northampton 8260040 Leeds Trinity University 8260048 Bath Spa University 8260053 The University of Central Lancashire 8260058 University of East London 8260060 University of Hertfordshire 8260062 University of Lincoln 8260065 Liverpool John Moores University 8260066 The Manchester Metropolitan University 8260067 Middlesex University 8260069 The University of Northumbria at Newcastle 8260072 Oxford Brooks University 8260075 Sheffield Hallam University 8260077 Staffordshire University 8260087 Glyndwr University 8260097 Glasgow School of Art 8260108 Aston University 8260109 University of Bath 8260110 University of Birmingham 8260112 The University of Bristol 8260113 Brunel University 8260116 University of Durham 8260118 University of Essex 8260119 University of Exeter 8260121 The University of Keele 8260123 The University of Lancaster 8260124 University of Leeds 8260126 University of Liverpool 8260131 Goldsmiths University 8260134 King's College London 8260138 London School of Hygiene & Tropical Medicine 8260139 Queen Mary University of London 8260141 Royal Holloway and Bedford New College 8260143 The Royal Veterinary College 8260149 University College London 8260154 The University of Newcastle-upon-Tyne 8260155 University of Nottingham 8260156 University of Oxford 8260157 The University of Reading 8260158 The University of Salford 8260159 University of Sheffield 8260160 University of Southampton 8260161 University of Surrey 8260163 University of Warwick 8260164 The University of York 8260167 University of Edinburgh 8260168 The University of Glasgow 8260169 The University of Strathclyde 8260170 The University of Aberdeen 8260172 University of Dundee 8260176 University of Wales Trinity Saint David 8260204 University of Manchester 8260206 University for the Creative Arts
institution	Name of UK Higher Education Institution (HEI)
	Text string
foundy	Year the UK HEI was founded defined by receipt of Royal Charter
	Numeric year
foundg	Cohort group in which the HEI was established
	1 Ancient (1100-1800) 2 Nineteenth century (1801-1899) 3 Civic universities (1900-1960) 4 Plate glass universities (1961-1968) 5 Intermediate era (1969-1991) 6 New universities (1992-2000) 7 Second wave of new universities (2001-2016)
memb1994	Institution is or was a member of UK 1994 group to June 2016
	0 No 1 Yes
membruss	Institution is or was a member of UK Russell Group to June 2016
	0 No 1 Yes
membleru	Institution is or was a member LERU to June 2016
	Institution is or was a member of League of European Research Universities (LERU) to June 2016
	0 No 1 Yes
counfund1415	Total funding council grant income 2014-2015 (GBP)
	Institution’s total funding council grant income to the nearest £’000 in GBP for 2014-2015. Data compiled by Grant Thornton using universities’ 2014-2015 financial statements. See https://www.timeshighereducation.com/sites/default/files/breaking_news_files/university-financial-health-check-2016-uk-institutions-finances-2014-2015.pdf
	Numeric value in GBP
counfund1415g	Quartile group according to total funding council grants 2014-2015
	Institutions grouped into quartiles according to institution’s amount of total funding council grants for 2014-2015. Low to high.
	1 0-24.9% 2 25-49.9% 3 50-74.9% 4 75-100% 99 not known
rfund1415	Total research grants and contract income 2014-2015 (GBP)
	Institution’s total research grants and contracts income to the nearest £’000 in GBP for 2014-2015. Data compiled by Grant Thornton using universities’ 2014-2015 financial statements. See https://www.timeshighereducation.com/sites/default/files/breaking_news_files/university-financial-health-check-2016-uk-institutions-finances-2014-2015.pdf
	Numeric value in GBP
rfund1415g	Quartile group according to total research grants and contracts (GBP) 2014-2015
	Institutions grouped into quartiles according to institution’s amount of total research grants and contracts (GBP) 2014-2015. Low to high.
	1 0-24.9% 2 25-49.9% 3 50-74.9% 4 75-100% 99 not known
rstaff1415	Number of research staff eligible for REF 2014
	Number of research staff eligible for UK Research Excellence Framework 2014. Source http://www.theguardian.com/news/datablog/ng-interactive/2014/dec/18/university-research-excellence-framework-2014-full-rankings
	Numeric
rstaff1415g	Quartile group according to institution’s number of research staff REF 2014
	Institutions grouped into quartiles according to institution’s total number of research staff eligible for UK Research Excellence Framework 2014. Low to high.
	1 0-55 2 56-169 3 170-396 4 397-2566 99 not known
thesrefave14	Institution THES Grade Point Average for REF 2014
	THES calculated Grade Point Average (GPA) of an institution’s overall quality profile for the 2014 Research Excellence Framework. Methodology https://www.timeshighereducation.com/news/ref-2014-results-table-of-excellence/2017590.article
	Numeric
thesrefrank14g	Quartile group according to institution’s grade point average (GPA) for REF 2014
	Institutions grouped into quartiles according to institution’s grade point average (GPA) of their overall Research Excellence Framework 2014 quality profiles. Low to high.
	1 0-24.9% 2 25-49.9% 3 50-74.9% 4 75-100% 99 Missing
pol_tit	Title of research data policy
	Text string
pol_yr	Year research data policy was adopted
	ISO 8601 format YYYY
	Numeric 9999 Missing
pol_dat	Year and month research data policy was adopted
	ISO 8601 format YYYY-MM
	String 9999-99 Missing year and month YYYY-00 Missing month
pol_vie	Year and month research data policy was analysed
	ISO 8601 format YYYY-MM
	String
pol_len	Approximate length of research data policy rounded to the nearest 50
	Numeric
definitions	Policy offers definitions of key RDM terms, i.e. "data", "documentation"
	0 No 1 Partially defines terms or references supporting documentation 2 Offers full definitions
defdatalen	Word count of policy’s definition of data
	-88 Partial definition -99 No definition
support	Policy broadly defines the role institution plays in supporting RDM
	0 No 1 Institutional support mentioned 2 Institutional support mentioned and specified
dmp	Policy specifies requirement to complete a DMP (either institutional or funder)
	0 No 1 Either optional funder required but fields not specified 2 Yes, institutional or funder, with fields specified
scope	Policy specifies who it covers
	0 No 1 Staff 2 Staff and students
ownership	Policy contains a statement on institutional ownership of research data
	0 No 1 Yes
external	Policy contains a statement on the primacy of external funding requirements
	0 No 1 Mention of contractual/funding requirements 2 Specified where funder policies take priority
criteria	Policy specifies criteria on data and documentation required to be retained
	0 No 1 Non-specified reference, or criteria specified in supporting document 2 Yes, specified
retain	Policy contains a statement on minimum length of time data should be kept
	0 No 1 Mentioned but not specified 2 Specified length
retainp	Policy specified minimum length of time data should be kept
	1 One year 2 Two years 3 Three years 4 Four years 5 Five years 6 Six years 7 Seven years 8 Eight years 9 Nine years 10 Ten years 11 Length over ten years -88 Mentioned but not specified length -99 Not mentioned
ethics	Policy contains a statement on the ethical use/reuse of data
	0 No 1 Mentions of relevant legislation on data protection/FoI 2 Yes
access	Policy contains a statement on how data will be accessed
	0 No 1 External archive or repository with details available through university 2 University repository and/or external
open	Policy contains a statement on data availability
	0 No 1 Non-specified 2 Specified requirement for data to be open (subject to funders/ethics)
costs	Policy contains a statement on the costs of RDM
	0 No 1 Mention
review	Policy states it is subject to periodic review
	0 No 1 Review mentioned 2 Specified period and responsibility
reviewp	Policy review period
	0 Review less than every 1 year 1 Review every 1 year 2 Review every 2 years 3 Review every 3 years 4 Review every 4 years 5 Review every 5 years -88 Review period not specified -99 No review period
hyperlink	Hyperlink to research data policy as of October 2016
	String