UK Higher Education Institution ISO 3166-1/HESA identifier
8260069 = The University of Northumbria at Newcastle
8260138 = London School of Hygiene and Tropical Medicine

Cohort group in which the HEI was established
1 = Ancient (1100-1800)
2 = Nineteenth century (1801-1899)
3 = Civic universities (1900-1960)
4 = Plate glass universities (1961-1968)
5 = Intermediate era (1969-1991)
6 = New universities (1992-2000)
7 = Second wave of new universities (2001-2016)

Institution is or was a member of UK 1994 group to June 2016
0 = No
1 = Yes

Quartile group according to total funding council grants 2014-2015
1 = 0-24.9%
2 = 25-49.9%
3 = 50-74.9%
4 = 75-100%
99 = Not known

Quartile group according to institution’s number of research staff REF 2014
1 = 0-55
2 = 56-169
3 = 170-396
4 = 397-2566

Policy offers definitions of key RDM terms, i.e. "data", “documentation”
0 = No
1 = Partially defines terms or references supporting documentation
2 = Offers full definitions

Word count of policy's definition of data
-99 = No definition

Policy broadly defines the role institution plays in supporting RDM
0 = No
1 = Institutional support mentioned
2 = Institutional support mentioned and specified

Policy specifies requirement to complete a DMP (either institutional or funder)
0 = No
1 = Either optional funder required but fields not specified
2 = Yes, institutional or funder, with fields specified

Policy specifies who it covers
0 = No
1 = Staff
2 = Staff and students

Policy contains a statement on the primacy of external funding requirements
0 = No
1 = Mention of contractual/funding requirements
2 = Specified where funder policies take priority

Policy specifies criteria on data and documentation required to be retained
0 = No
1 = Non-specified reference, or criteria specified in supporting document
2 = Yes, specified

Policy contains a statement on length of time data should be kept
0 = No
1 = Mentioned but not specified
2 = Specified length

Policy specified minimum length of time data should be kept
-99 = Not mentioned
-88 = Mentioned but not specified length
1 = One year
2 = Two years
3 = Three years
4 = Four years
5 = Five years
6 = Six years
7 = Seven years
8 = Eight years
9 = Nine years
10 = Ten years
11 = Length over ten years

Policy contains a statement on the ethical use/reuse of data
0 = No
1 = Mentions of relevant legislation on data protection/FoI
2 = Yes

Policy contains a statement on how data will be accessed
0 = No
1 = External archive or repository with details available through university
2 = University repository and/or external

Policy contains a statement on data availability
0 = No
1 = Non-specified
2 = Specified requirement for data to be open (subject to funders/ethics)

Policy contains a statement on the costs of RDM
0 = No
1 = Mention

Policy states it is subject to periodic review
0 = No
1 = Review mentioned
2 = Specified period and responsibility

Policy review period
-99 = No review period
-88 = Review period not specified
0 = Review period less than 1 year
1 = Review every 1 year
2 = Review every 2 years
3 = Review every 3 years
4 = Review every 4 years
5 = Review every 5 years