PolicyID,HE Institution,Date,Title,Length (words),Definitions,Support,DMP,Scope,Ownership,External,Criteria,Retain,Ethics,Access,Open,Costs,Review
,,YYYY-MM-DD,,Words,"Offers definitions of key RDM terms, i.e. ""data"", “documentation”",Broadly defines the role institution plays in supporting RDM and outlines RDM responsibility of researchers,Specifies a requirement to complete a DMP (either institutional or funder),Policy specifies who it covers,Contains a statement on institutional ownership of research data,Contains a statement on the primacy of external funding requirements,Specifies criteria on what data and documentation is required to be retained,Contains a statement on length of time data should be kept,"Contains a statement on the ethical use/reuse of data, particularly how it affects potential reuse.",Contains a statement on how data will be accessed,Contains a statement on data availability,Contains a statement on the costs of RDM,States it is subject to periodic review
826001,University of Birmingham,2009-10-01,Code of Practice for Research,6000,None,"""The University through the Colleges is responsible for establishing appropriate procedures for security and retention of research data""",None,"""The University of Birmingham requires all Staff, Emeritus Professors, Honorary Staff, Visiting Staff and all Registered Students ( whether undergraduate or postgraduate) involved in research to abide by this Code.""","""Unless Intellectual Property is assigned to a research Sponsor or Funder as a condition of grant or contract, intellectual property and any intellectual property rights therein developed during research by Staff in the course of their employment belongs  to the University of Birmingham."""," ""Unless already regulated by legislation or confidentiality agreements""","""Research data related to publications should be available for discussion with other research workers, except where confidentiality provisions prevail."" ""Research data must be recorded in a durable and auditable form, with appropriate references so that it can readily be recovered.""","""data should normally be preserved and accessible for ten years, but for projects of clinical or major social, environmental or heritage importance for 20 years or longer.""","""Confidentiality provisions relating to publications may apply in circumstances where the University of Birmingham or the researcher has made or given confidentiality undertakings to third parties, including research subjects, or confidentiality is required to protect intellectual property rights""","""The University through the Colleges is responsible for establishing appropriate procedures for security and retention of research data in a form which would enable retrieval by an authorised third party, subject to any limitation imposed by the confidentiality of personal data.""","""Unless already regulated by legislation or confidentiality agreements, or where there are valid ethical reasons for not doing so, primary research data and research evidence must be accessible in confidence to other authorised researchers for verification purposes for reasonable periods after completion of the research""",None,"""The Code and its implementation will be reviewed by the University’s Research and Knowledge Transfer Committee on an annual basis in consultation as appropriate with relevant individuals or groups."""
826002,University of Edinburgh,2011-05-16,Research Data Management Policy,300,No,"Training, advice, storage, back-up","All research proposals must have a DMP that “explicitly addresses”: data capture, management, integrity, confidentiality, retention, sharing and publication.",University,None,None,"Research data of future historical interest, and all research data that represent records of the University, including data that substantiate research findings",None,Legitimate interest of the subjects of research data must be protected,"Offered and assessed for deposit and retention in an appropriate national or international data service or domain repository, or a University repository","Data be available for re-use where appropriate (with commitments to protecting research data subjects), although that data availability need not be through the university. Policy prevents data being made available to commercial publishers unless rights are retained for open re-use. An exception is reserved where original funding conditions prevent this.
data be available for re-use where appropriate (with commitments to protecting research data subjects), although that data availability need not be through the university.
Finally, the policy prevents data being made available to commercial publishers unless rights are retained for open re-use. An exception is reserved where original funding conditions prevent this.
data be available for re-use where appropriate (with commitments to protecting research data subjects), although that data availability need not be through the university.
Finally, the policy prevents data being made available to commercial publishers unless rights are retained for open re-use. An exception is reserved where original funding conditions prevent this.
data be available for re-use where appropriate (with commitments to protecting research data subjects), although that data availability need not be through the university.
Finally, the policy prevents data being made available to commercial publishers unless rights are retained for open re-use. An exception is reserved where original funding conditions prevent this.
data be available for re-use where appropriate (with commitments to protecting research data subjects), although that data availability need not be through the university.
Finally, the policy prevents data being made available to commercial publishers unless rights are retained for open re-use. An exception is reserved where original funding conditions prevent this.
",None,None
826003,University of Northampton,2011-6,Research Data Policy,500,Uses definiton from University of Melbourne,RDM training,"the Principal Investigator is, at an early stage of their research project, encouraged to produce and then follow a data management plan (DMP).  An example of a tool which may be used for this purpose is shown in Appendix 1. ",Staff and students,None,6.1.3 The policy does not cover data created as a result of third party sponsored research where the third party holds the intellectual property rights or has imposed other contractual constraints. ,None,"Data in the university’s central storage facility is reviewed by the researcher (or appropriate college if the researcher is unavailable) and university records manager, five years for possible disposal.",None,"6.2.4 At the end of a project data will be deposited in either a national collection or in the university’s secure central storage facility.  If the latter then the data must incorporate adequate descriptive metadata and, if necessary, accompanying explanatory documentation.",Commercial use must not restrict availability unless it's a funding requirement,,
826004,University of Hertfordshire,2011-09-01,Data Management Policy,3000,Yes,"Legislative complience, finding archives, “ensuring effective data management to meet internal and external requirements”; retaining data for a “defined” period and that it is accurate, authentic, and compliant; and supporting investigations into misconduct or breaches.","data description, roles and responsibilities, standards and quality assurance, access, use and credit, costs, research process, and preservation and sustainability.",University,All data created or owned by the University and its wholly-owned subsidiary companies are the property of the University of Hertfordshire Higher Education Corporation and are regarded as corporate assets.,None,implementation of agreed data retention criteria and archiving policies;,None,"observe any ethical, commercial, security or other restrictions determined by the University that apply to the data to which they have access;","There are three levels of access defined in this policy, and all determined by discression of the university on recommendation","Data must be available and stored in an official University repository, with no unnecessary duplication",None,This Data Management Policy (UPR IM12) and the arrangements for its implementation will be reviewed annually by the Office of the Vice-Chancellor Advisory Group - Information Management Policy and Strategy in conjunction with the Data Stewards.
826005,University of Warwick,2011-11-07,Research Data Management Policy,900,The policy offers a definition of research data citing HEFCE and ANDS definitions.,"The University provides “means and services” for registering, depositing, storing, retaining, and accessing data. The University is also committed to providing advice, training, and support for RDM.",Researchers must create a DMP whether they create or reuse data.,This Policy therefore applies across all areas of Warwick research.,None,Funder regulations prevail,"Data deemed to be of interest to future research, including data that substantiate research findings, will normally be offered for deposit in an appropriate external data service or repository and/or a Warwick repository",It’s required to be “intact for an appropriate format and storage facility” for “at least” ten years from the date of any publication based upon it,"There are a number of obligations on both individual researchers and the University regarding research data, for example legal requirements such as the Data Protection and Freedom of Information Acts, the need for confidentiality for ethical or commercial reasons",Data can be hosted elsewhere but must be registered with the University. ,It contains a statement prohibiting surrendering rights unless the data is openly available (exemption for funding conditions).,None,"In adopting this Policy the University intends that an evolutionary approach will be taken to implementing it over a number of years.


"
826006,Glyndwr University,2011-12-20,Policy on the Management of and Access to Research Data,700,None,None,Require researchers to ensure that provision for the archiving of data generated by their research is included in their project planning and implementation,Researchers,None,None,None,None,"Ensure that measures are in place to safeguard data for which legal, ethical and/or commercial factors reasonably prevent its release",Establish procedures to ensure that requests for the release of data are responded to promptly,"university ensures that the catalogue is not constrained by staff departures, by assigning future IPR to the University",None,3 years
826007,University of Southampton,2012-2,Research Data Management Policy,1700,Yes,None,None,"shall include but not be limited to employees, workers, visiting researchers, postgraduate research students and the PI","Section three concerns data ownership and IPR, with the university claiming rights except where funder and commercial agreements prohibit holding them",university claiming rights except where funder and commercial agreements prohibit holding them,"Data should be held for 10 years, unless funders require longer, patents emerge, when data is challenged in that ten year period, and where “research has public interest or heritage value”. ",10 years,"Before sharing Research Data during or after a project it is essential to consider whether this is permissible in light of IPR ownership, ethical, privacy, confidentiality requirements or any legal, regulatory or funding restrictions.","requires storage in “computer-readable form”, specifying “durable”, “appropriate” format with metadata and documentation, backed up. Data not stored in the repository must have an entry indicating where the data is. Non-digital data must be securely stored, documented, and also have a repository entry.",University recognises the benefits of making Research Data accessible to the public or wider academic community.,None,None
826008,University of East London,2012-03-15,Research Data Management Policy for UEL,500,None,"The university will offer information, guidance and contacts on RDM through its website in consultation with researchers. ","(DMP) are mandated at UEL for all externally-funded datasets created after 1 May 2012, and recommended for other datasets.",Staff,None,There is a presumption of releasing data created at UEL in order to meet regulatory and contractual requirements,"Appraisal (review) of datasets by relevant parties will occur at project end, and every 5 years thereafter (or in accordance with funder requirements) until a dataset is transferred or destroyed.","Appraisal (review) of datasets by relevant parties will occur at project end, and every 5 years thereafter (or in accordance with funder requirements) until a dataset is transferred or destroyed.","Appropriate safeguards. In particular, the legitimate interests of participants will be protected in line with research ethics approval, and personal data will typically be anonymised if appropriate for release",LLS will develop by 1 May 2015 an infrastructure and support service for research data created in consultation with Schools and Services. This will include a portal for datasets which are suitable for sharing.,"Exclusive rights to reuse or publish research data should not be handed over to commercial publishers without retaining the rights to make the data openly available, unless this is a condition of funding.",none,Annual progress on the policy is to be reported by the library.
826009,Brunel University,2012-03-20,Research Data Management Vision,250,None,"university provides “training, support, advice and information” to support RDM, recognises it is a “shared responsibility” with researchers working with academic units and central departments to develop and implement RDM plans.",RDM plans are integral to research proposals.,Researchers,None,None,None,None,"Research data management policies safeguard the interests of participants in the research, the researchers and the University by facilitating compliance with relevant legislation. 
","All research data is stored securely and is registered with the University. Data is stored in the data centres of higher educational institutions or in subject-specific data services. 
",It assumes that all data produced by university researchers will be made available to the wider academic community,None,None
826010,University of Essex,2012-04,Research Data Management Policy,500,None,"The University commits to storage, backup, registration (to DOI), deposit, and retention “during and after completion of research projects”","All proposals must have a DMP that addresses specified areas (“data capture, management, integrity, confidentiality, retention, sharing and publication”).",Staff and students (not UG),None,None,None,None,The interests of human participants of research must be protected during all stages of the data lifecycle.,"The University will provide mechanisms and services for storage, backup, registration1, deposit and retention of research data assets in support of current and future access, during and after completion of research projects.","Exclusive rights to reuse or publish research data should not be handed over to commercial publishers or agents without retaining the rights to make the data openly available for re-use, unless this is a condition of funding.",None,2 years
826011,"Queen Mary, University of London",2012-06-07,Research Data Management Policy,600,This policy starts with HEFCE’s (2008) definition of data,"will “provide advice, training and support” also “means and services enabling registration, deposit, storage, retention of and access to research data”.",researchers “must” “prepare and maintain” DMPs and specifies contents,Staff and students,None,"Data must be retained intact in an appropriate format and storage facility
according to funder requirements and relevant data legislation","Data deemed to be of interest to future research, particularly data that
substantiate research findings,",States data can be accessed for “at least ten years after publication”,"RCUK recognises that there are legal, ethical and commercial constraints on
release of research data.","Data deemed to be of interest to future research, particularly data that
substantiate research findings, will be offered for deposit either in a Queen
Mary or an appropriate external repository.","Where possible publicly funded research data should be made available for
access and re-use.",None,None
826012,University of Sheffield,2012-07,Research Data Management Policy,530,"The term “data” is intended to be interpreted widely in this context, and includes observational data, experimental data and data derived from analysis, independent of format. ","support through training “for research students and early career researchers, and other researchers who request it”, guiding on aspects of RDM (costing, DMPs, metadata, IPR, and FoI), and “additional infrastructure and services…developed in consultation with researchers”. ","DMPs are required. They should address “data capture, integrity, confidentiality, retention, sharing and publication”","While effective research data management is important for funded research projects, this policy applies to all research undertaken by staff and students of the University",Policy states that research is property of University (unless contractually otherwise),"Unless the terms of research grants or contracts provide otherwise, data generated by research projects are the property of the University of Sheffield. Researchers should exercise care in assigning rights in data to publishers or other external agencies.",none,none,"Personal data should be protected in line with the University’s Ethics Policy Governing Research Involving Human Participants, Personal Data and Human Tissue.",None,Researchers should exercise care in assigning rights in data to publishers or other external agencies.,"Where possible, researchers should seek to recover the direct costs of managing research data generated by projects from the research funder.",policy will be regularly reviewed by committee.
826013,University of Leeds,2012-07,Research Data Management Policy,350,backed up with good online FAQs that elaborate on questions arising from the (short) policy.,responsible for “training and advice”,"A DMP is required addressing “capture, management, integrity, confidentiality, preservation, sharing and publication”",None,none,Research data will be managed to agreed standards throughout the research data lifecycle and according to funder requirements.,none,none,"Data management plans should take account of and ensure compliance with relevant legislative frameworks which may limit public access to the data (for example, in the areas of data protection, intellectual property and human rights). ","At the completion of each research project, the PI should ensure that all relevant research data are made available, subject to meeting appropriate requirements, in the location specified in the data management plan. ","Data should not be deposited with any organisation that does not commit to its access and availability for re-use, unless this is a condition of the project funding or arising from other requirements. ",None,Policy to be reviewed by committee.
826014,University of Oxford,2012-07-09,Policy on the Management of Research Data and Records,900,Yes,"storage, backup, deposit and retention, as well as training and support, and resources to operate these.","Developing and documenting clear procedures for the collection, storage, use, re-use, access and retention or destruction of the research data and records associated with their research. This shall include, where appropriate, defining protocols and responsibilities in a joint or multi-institution collaborative research project. This information should be incorporated, where appropriate, in a research data management plan","Researchers are defined as members of the University including staff and doctoral students, and those who are not members of the University but who are conducting research on University premises or using University facilities.",policy establishes primacy of external requirements when it comes to ownership and retaining data.,"Where research is supported by a contract with or a grant to the University that includes specific provisions regarding ownership, retention of and access to data, the provisions of that agreement will take precedence.",Research data and records should be retained for as long as they are of continuing value to the researcher and the wider research community,"As long as specified by research funder, patent law, legislative and other regulatory requirements. The minimum retention period for research data and records is three (3) years after publication or public release of the work of the research. In many instances, researchers will resolve to retain research data and records for a longer period than the minimum requirement.","Kept in a manner that is compliant with legal obligations and, where applicable, the requirements of funding bodies and project-specific protocols approved under the University Policy on the Ethical Conduct of Research Involving Human Participants and Personal Data.","Planning for the ongoing custodianship (at the University or using third-party services) of their data after the completion of the research or, in the event of their departure or retirement from the University, reaching agreement with the head of department/faculty (or his/her nominee) as to where such data will be located and how this will be stored;",none,none,The policy is to be further developed and guided by committee and relates to a set of existing policies.
826015,University of the Arts London,2012-10,Research Data Management Policy,1100,"Generally, research data can be considered anything created,
captured or collected as an output of funded research work in its original state.",“acknowledges” it’s responsibilities to funders and researcher needs,"DMPs are developed with the funding office, if a DMP is required by external funders.","applies to all staff involved in externally funded research at the University of the Arts
London, especially where the funding body requires a data management plan",None,"To ensure that the University meets its obligations with regard to research data management, as defined by research funders","In essence, this policy covers raw materials and finished outputs, but not necessarily the stages in between.","On completion of the project, the Principal Investigator will review the research data management plan in a meeting with the RMA funding team and IT services. This meeting will identify any research data in a non-digital form that should be digitised, agree on the longerterm storage of the data (including an appropriate depository for the storage of the data)",None,agree on the longerterm storage of the data (including an appropriate depository for the storage of the data),"Where data exists in a non-digital form, appropriate effort to manage this to meet the expectations is also likely to be required. No reasonable external request to access analogue research data resulting from externally funded research will be refused",It is appropriate to use public funds to support the management and sharing of publicly funded research data;,None
826016,Goldsmiths University,2013-01,Research Data Management Policy,350,None,"Goldsmiths recognise need to provide “training, guidance, and support” for developing and implementing DMPs as well as “infrastructure and expertise for long-term curation, preservation and access to research data”. ","Research proposals must include a DMP that address “capture, management, integrity, confidentiality, retention, sharing, re-use and publication”. ",None,None, unless this is a condition of funding or would prevent commercial interests.,none,College will preserve access for as long as specified by the data management plan (which can be up to ten years after it was last accessed).,The College fully supports the Research Council UK’s statement that publicly funded research is a public good that should be made openly available to the public when legally and ethically appropriate.,"Open access to research data will be granted under appropriate safeguards according to conditions and timeframes specified by researchers, commercial partners and funding bodies. The College will support this through the provision of a data repository.","Data should not be deposited with any organisation that does not commit to its access and availability for re-use, unless this is a condition of funding or would prevent commercial interests.",None,None
826017,University of Nottingham,2013,Research Data Management Policy,400,"Research data is defined as that which is collected, observed, or created for purposes of analysing to produce original research results.","""The University will provide training, support, advice and where appropriate guidelines and templates for the research data management process and research data management plans.""","""All new research proposals must include research data management plans or protocols that explicitly address data capture, management, information security (specifically integrity and confidentiality), retention, preservation, sharing and publication.""",None,None,"""where required by their funding body’s terms and conditions""","""Research data of future historical interest, and all research data that represent records of the University, including data that substantiate research findings""",None,The privacy and other legitimate interests of the subjects of research data must be protected.,"""The University will provide mechanisms and services for storage, backup, registration, deposit, retention and preservation of research data assets in support of current and future access, during and after completion of research projects.""","Exclusive rights to reuse or publish research data should not be handed over to commercial publishers or agents without retaining the rights to make the data openly available for re-use, unless this is a condition of funding.",None,None
826018,University for the Creative Arts,2013-02,UCA Research Data Management Policy,600,None,"""UCA will provide training, support, and advice. This will include, where appropriate, templates for DMPs and guidelines on effectively managing research data.""","Specifies DMP requirements for “data capture, management, integrity, confidentiality, retention, sharing and publication”",None,None,"""In the event that research data created at UCA is required to be released for regulatory and/or contractual requirements this will be in accordance with appropriate safeguards.""","Data of “historical interest…represent records of UCA, including data that substantiate research findings” to be offered at “appropriate national or international data service or domain repository”",None,Requires data that is shared to be shared in accordance with their code of practice on research ethics.,"""Research data of future historical interest, and all research data that represent records of UCA, including data that substantiate research findings, will be offered and assessed for deposit and retention in an appropriate national or international data service or domain repository."" ""Research data needs to be associated with access information on both physical and digital items, and the potential for re-use where appropriate and with the relevant safeguards. """,Rights shouldn’t be restricted by handing them to commercial publishers (unless funding conditions apply). ,None,"""Progress regarding the implementation of this policy is to be presented each year to the Research and Enterprise Committee and the Ethics Committee."""
826019,Oxford Brooks University,2014-02-26,Research Data Management Policy,1900,"""By data, the University means not just datasets but art work, recordings, videos or any other form of data that researchers collect on the course of undertaking their research.""","""The University will work to provide training, support, advice and, where appropriate, guidelines and templates for research data management and research data management plans."" ""The University will run training sessions for each of the four Faculties on data management and review its central induction programme. PhD provision will also be reviewed""","""All newly awarded research proposals [from date of adoption] should include research data management plans or protocols that explicitly address data capture, management, integrity, confidentiality, retention, sharing and publication""","""The following applies to staff AND research students""","""When staff leave it will be expected that they will leave their data behind them, and it will normally be the case that the University will be happy for them to have access to that data""",None,"""Final research data is assumed to mean data prepared to enable a third party to use that data and where data has been anonymised, or otherwise treated, if necessary""","""We already state…will... store data securely for 10 years after completion or longer if required""","""There will be opportunities for data to be kept confidential but it is expected that this will be the exception not the rule.""","""Final research data will be offered and assessed for deposit and retention in an appropriate, subject specific national or international data service or domain repository or a University repository""","""It is expected that final research data are available for open access and re-use where appropriate and under appropriate safeguards.""",None,"""There will be a standing item, once a year, at the University’s RKEC to consider progress."""
826020,The University of Lancaster,2013-03,Research Data Policy,1900,In appendix 1,"""What will the University do?
In order to support researchers and satisfy the requirements of the funders the University will…""","""each project will have a data management plan that is produced at funding application stage or at the beginning of the project.""","""Researcher:  In this context a researcher is a member of staff or student of Lancaster University who is performing research in the name of the University.""",None,"""unless ethical considerations, participant confidentiality, FOI requirements or external agencies e.g. NHS, specifically require otherwise""","""as a minimum, research data directly associated with publications should be archived"" ""all research data to be archived must be associated with metadata which meets minimum standards set out in guidelines given on RSO website.  The metadata should be sufficient to enable other researchers to understand how it was created or acquired, and, if it is to be made openly available, to discover it and assess its reuse potential;""","""all research data will be stored in either electronic or paper form for a minimum of 10 years after the end of a project""","""• ensure that confidentiality and anonymisation requirements are achieved;
• comply with the Data Protection Act and Freedom of Information legislation;""","""research data will be submitted to national or international data services and repositories where available or required by either funders or publishers and this will replace the need for local archiving"" ""aim to provide mechanisms whereby research data that may be useful for other researchers but is not suitable for national repositories, can be archived appropriately.  The University will not provide central storage for physical items such as notebooks, artefacts etc.  Individual researchers will be responsible for this;""","""exclusive rights to reuse or publish research data should not be handed over to commercial publishers or agents without retaining the rights to make the data openly available for re-use""",None,"""review annually, through the University Research Committee, this policy and the progress of the implementation plan"""
826021,University of Durham,2013-03,Research Data Management Policy,1000,None,"""The Research Data Management Steering Committee on behalf of UEC is 
responsible for ensuring the provision of:
• training, support and advice for the management of research data
• services and procedures enabling the registration, deposit, storage, and 
curation of research data""","""Researchers are responsible for
• planning and documenting a clear research data management plan as part of their application which should include procedures for collection, storage, use, reuse, access, retention and eventual destruction of data
• planning for the curation and management of their data after the completion of their project
• ensuring that any requirements relating to research data management specified in a research funding contract are met by the research data management plan
• ensuring that a copy of the data management plan is registered with the University’s Research Administration System (RAS)""",None,None,"""...an increased period is required to meet the guidelines or contractual obligations of the funding body""","“All research data stored in accordance with this policy will be held…"" ""Researchers must ensure that digital research data is:
• stored with adequate metadata to enable discovery and effective reuse of the data”
","“All research data stored in accordance with this policy will be held for a minimum period of 3 years from the publication of the research results or the creation of the data whichever is the later.
Research data will be held for up to 10 years where:
• an increased period is required to meet the guidelines or contractual obligations of the funding body
• the research has been subject to challenge at any time during the initial 3 year retention period
Research data will be held for more than 10 years where:
• an increased period is required to meet the guidelines or contractual obligations of the funding body
• the research has resulted in a patent application
• the research has been subject to challenge at any time during the initial 10 year retention period”","“However, before sharing data researchers must consider whether this is permissible in the light of background IPR ownership, ethical considerations, privacy, confidentiality requirements or any legal, regulatory or funding restrictions”",“Researchers must ensure that digital research data is: registered with the University’s RAS irrespective of where it is stored”,"""Durham University recognises the benefits of making research data accessible to the wider academic community and the public.""",None,“The policy will be reviewed by the Research Data Management Steering Committee on an annual basis and amended or updated in line with best practice”
826022,Edge Hill University,2013-05-15,Code of Practice for Research pp.14-18,1500,"""The University regards research data to encompass the evidence-base on which academic researchers build their analytic or other work""","""The University will provide means and services enabling registration, deposit, storage, retention of and access to research data. The University will provide advice, training and support regarding research data management.""","""When planning research activity where research data may be created or reused, researchers 
must prepare, maintain and adhere to data management plans that as a minimum meet Edge Hill University standards, or more rigorous standards as appropriate where required by external bodies.""","""This Policy therefore applies across all areas of Edge Hill University research""",None,"""Where specific regulations with regard to data retention apply (e.g. from funders), these regulations should prevail, particularly where the required retention period is longer than the University requires.""","""Primary research data (and where possible/relevant specimens, samples, questionnaires, audiotapes, etc.) must be retained in their original form""","""Data must be retained intact in an appropriate format and storage facility, normally for a period of at least 10 years from the date of any publication which is based upon it"" ""Researchers should keep clear and accurate records of the procedures followed and the approvals granted during the research process, including records of the interim results obtained as well as of the final research outcomes.""","""Data should be made available for access and re-use under the appropriate conditions""","""All Edge Hill University research data must be registered with the University whether it is hosted by the University or elsewhere.""","""Exclusive rights to host, reuse or publish research data should not be given to other bodies without retaining the rights to make the data openly available for re-use, unless this is a condition of funding.""",None,"""In adopting this Policy, the University intends that an evolutionary approach will be taken to implementing it over a number of years. A Data Management Working Group, chaired by the Director of the Research and Enterprise Support Office, is responsible for planning and implementing this."""
826023,University of Exeter*,2013-06,Open Access Research and Research Data Management Policy/Policy for PGR Students,800,None,"The University claims responsibility for providing “training, support and advice” as well as “backed-up storage”","Requires RDMs addressing “capture, management, integrity, confidentiality, security, selection, preservation and disposal, commercialisation, costs, sharing, and publication of research data” ",Staff* Students*,None,Researchers should always comply with funder policy on Open Access publishing and research data management.,None,None,Valid reasons for non-deposit include commercial and confidentiality issues.,"an appropriate University, national or international data service or domain repository",data should not be deposited anywhere that “does not commit to its access and availability for re-use” unless funder restrictions apply.,Mentioned in DMP,The policy will be updated regularly.
826024,King's College London,2013-06,Policy on Research Data Management,1100,None,"The College provides “training, support and guidelines” for “all staff and students”. ",All research proposals for external funding after 1 September 2014 will require a College research data management plan. Before this date we will aim to comply with specific funder requirements where required.,This policy applies to all employees and students of the College engaged in research activity and support;,None,"Exclusive rights to re-use or publish research data may not and will not be handed over to any commercial organisation without retaining the right to make the data openly available for re-use, unless this was an original condition of the research project funding award.",None,None,"The College aims to make its research data available for sharing within appropriate timescales and in accordance with legitimate requirements of the Data Protection Act 1998, the Freedom of Information Act 2000, and commercial/funder contracts.","Upon completion of a project (normally marked by the publication of a final report and/or the cessation of funding), accountability for research data curation will transfer to King’s College London, which will provide appropriate mechanisms and support services for long term preservation and storage of the data.","Exclusive rights to re-use or publish research data may not and will not be handed over to any commercial organisation without retaining the right to make the data openly available for re-use, unless this was an original condition of the research project funding award.",None,Policy subject to review every 3 years.
826025,University of Lincoln,2013-06,Research Data Management Policy,600,None,"""Staff can expect to receive training, guidance and support from Research & Enterprise Development and the Library for the development of research data management plans and their implementation."" ""The Library and ICT Services will provide the infrastructure and expertise for long-term curation, preservation and access to research data. This will include mechanisms and secure services for storage, backup, registration, deposit and retention of research data assets in support of current and future access, during and after completion of research projects.""","""Principal Investigators (PI) are asked to consider data creation, management or sharing in the development of their research proposals and grant applications. Increasingly, a research 'Data Management Plan' or its equivalent is a requirement of funding and should explicitly address data capture, management, integrity, confidentiality, evaluation, retention, sharing and publication. In the case of research which is not funded by an external public or commercial agency, researchers are encouraged to create a Data Management Plan as an element of best practice.""","""This policy sets out the university's expectations for the management of research data across all academic disciplines and in all forms""",None,""" Open access to research data will be granted under appropriate safeguards according to conditions and timeframes specified by researchers, commercial partners and funding bodies.""","""Principal Investigators should record the existence of research data upon creation and deposit it according to their plan (often within six months of publication of research findings).""","""The University will preserve access for as long as specified by the data management plan (which can be up to ten years after it was last accessed).""",None,"""In accordance with the Research Council’s timeframes for preserving access to research outputs, Principal Investigators should record the existence of research data upon creation and deposit it according to their plan (often within six months of publication of research findings). The University will preserve access for as long as specified by the data management plan (which can be up to ten years after it was last accessed). Any data which is retained elsewhere, for example in an international data service or domain repository, should be registered with the University.""","""Open access to research data will be granted under appropriate safeguards according to conditions and timeframes specified by researchers, commercial partners and funding bodies.""","""Costs to meet the specific requirements of data management plans should be included in grant applications, where permitted. The University will develop appropriate plans and budgets for meeting the costs of long-term storage, preservation and curation of research data.""","""This policy will be reviewed jointly by Research & Enterprise Development, ICT and the Library every two years."""
826026,University of Manchester,2013,Research Data Management Policy,1000,None,"""The University recognises its responsibility to support good research data management practice, and will provide appropriate support services and guidelines (Guidelines) for researchers""","""Every Relevant Project initiated following the adoption of this Policy must have a research data management plan (Research Data Management Plan), which follows Guidelines, and addresses the arrangements for research data management throughout the project life-cycle.  Unless agreed otherwise, the plan must respect the research data management policies of the funder(s) and of any other interested parties.  It is the responsibility of the Principal Investigator to ensure that the Research Data Management Plan is created, recorded by the University, adhered to and updated as necessary throughout the project lifecycle.""","""This policy (Policy) applies to any data (Relevant Data) that is created or acquired in research projects (funded or unfunded) involving staff and/or students of the University (Relevant Projects).""","""All Relevant Data, and the intellectual property rights therein, are subject to the University’s intellectual property policy (Intellectual Property Policy).  They are generally the property of the University (and/or, where relevant, a subsidiary company), unless agreed otherwise e.g. in relation to commercially sensitive data that are subject to a third-party agreement.""","""Unless agreed otherwise, the plan must respect the research data management policies of the funder(s) and of any other interested parties.""","""Relevant Data that are likely to have long-term value, including data that substantiate research findings or represent records of the University, must be preserved and curated, following Guidelines""","""For as long they remain of value, and for at least any period stipulated by the funder or other relevant authority""","""Where Relevant Data are made openly available, it is the responsibility of the Principal Investigator to ensure compliance with all relevant legal and other requirements including: ethical approvals and consents, the rights of data subjects, the 1998 Data Protection Act, intellectual property rights and agreements and any other confidentiality agreements""","""Where Relevant Data is stored outside the direct control of the University, details must be recorded in the Research Data Management Plan, and it is the responsibility of the Principal Investigator to use their best endeavours to ensure that equivalent standards apply""","""The University expects its researchers to make Relevant Data openly available to other researchers in a timely way, with as few restrictions as possible.  It is recognised that some restrictions may be necessary, e.g. to protect intellectual property, respect confidentiality, or honour third party agreements, but these should be minimised as far as is practicable.  It is also recognised that it may be appropriate to allow a limited period of privileged access to the data for the research team that acquired or created it.""",None,None
826027,University of Liverpool,2014-01-08,Research Data Policy,1300,"""Research data are defined as any recorded information necessary to support or validate a research project’s observations, findings or outputs, regardless of format. It includes research in all disciplines but it is recognised that current practices, knowledge and experience varies across and within Faculties, in line with discipline norms.""","""Guidance and training will be provided by the University.""","""Funders increasingly require grant holders to produce Data Management Plans (DMPs) at the bid preparation stage. These plans should be kept up to date after funding is granted and as the project 
progresses. This is good practice that should be followed for all new research projects. DMPs typically include information describing what kind of data will be created, how it will be stored, organised, shared and archived, keeping in mind any ethical issues that may apply to the information. Guidance and training will be provided by the University. ""","""This policy applies to all members of the University conducting research or involved in the creation, collection, or generation of research data.""","""All research data generated by UoL academics are wholly owned by the University (or funder) and remains with the University if the academic leaves the institution""",""" specified by the funder""","""Data must be retained in an appropriate format and storage facility ""","""Data must be retained in an appropriate format and storage facility for a period of at least 10 years, or the period of time specified by the funder, if longer.""","""except where the right of individual researchers, or the subjects of the research, would be compromised.""",None,"""All research data produced by UoL researchers should be made openly available to the wider 
academic community with as few restrictions as possible in a timely manner... The route you take to making your data open will vary according to your research discipline and environment.""","""The storage and management of research data carries a cost… These costs should be written into research grant applications, where possible""","""This policy, and its implementation, will be kept under regular review by the Research and Knowledge Exchange Committee."""
826028,University of Bath,2014-04-09,Research Data Policy,500,None,None,"""Data management plans are expected to be written for all new research projects, irrespective of whether submission of such plans is required when applying for research funding.""","""This policy applies to all research conducted at the University, regardless of whether or not the research is externally funded. It includes research undertaken by research postgraduate students but is unlikely to include taught postgraduate or undergraduate research except in exceptional circumstances. """,None,"""Unless legal or funder requirements specify otherwise""","""Research data must be retained after project completion if they substantiate research findings, are of potential long-term value, support a patent application or if there are other legal requirements for data retention.""","""Unless legal or funder requirements specify otherwise, data must be retained for 10 years from the end of the project or the publication date of any research findings based upon them, after which retention will be reviewed.""","""Research data that have been selected for retention must be made openly available with as few restrictions as possible, unless this would breach legislative, regulatory, contractual, ethical or other obligations, or where the cost of doing so would be prohibitive.""","""All data that are retained should be registered with the University, whether they are hosted by the University or maintained elsewhere, even if access to the data is restricted.""","""Research data that have been selected for retention must be made openly available with as few restrictions as possible, unless this would breach legislative, regulatory, contractual, ethical or other obligations, or where the cost of doing so would be prohibitive.""","""Where possible researchers should seek to recover the direct costs of managing research data from the research funder.""",None
826029,London School of Hygiene & Tropical Medicine,2014-06,Research Data Management Policy,2200,"""Definitions""","""The School will provide a Data Repository that may be used to manage research data over time""","""A Data Management Plan should be produced for all research projects that are creating or capturing data""","""The Research Data Management Policy applies to all members of the School conducting research or involved in the creation, collection, or generation of research data""",None,"""Exemption will be granted if compliance will breach legislative, regulatory, contractual, ethical, and/or other obligations"" ""...boundaries of conditions established by contractual, legislative, ethical, or other requirements""","""Research data that substantiate research findings should be made available for access and use in a timely manner""","""research data must be kept for a minimum of 10 years following project completion""","""within the boundaries of conditions established by contractual, legislative, ethical, or other requirements""","""Research data created or captured by researchers must be registered with the School, irrespective of whether it is hosted at the School or elsewhere""","""Rights assigned to research data should not unnecessarily restrict its management, sharing, or use""","""Costs for data management and sharing activities should be written into research grant applications and research degree fellowship applications, unless explicitly forbidden by the funder""","""This policy will be reviewed annually by Academic Affairs"""
826030,University College London,2014-08-02,Research Data Policy,1700,"""Data are facts, observations or experiences on which an argument or theory is constructed or tested. Data may be numerical, descriptive, aural or visual. Data may be raw, abstracted or analysed, experimental or observational. Data include but are not limited to: laboratory notebooks; field notebooks; primary research data (including research data in hardcopy or in computer readable form); questionnaires; audiotapes; videotapes; models; photographs; films; test responses. Research collections may include slides; artefacts; specimens; samples.""","Section 3 definies responsiblities. ""The UCL Research Data Services Team will provide advice on technical solutions for research data management 
and policy direction. UCL Library Services will provide guidance and advocacy for research data management, 
data deposition and related metadata description""","""It is good research practice, and frequently a requirement for grant applications, to plan data management before commencing any research activity. Often this is in the form of a data management plan.
It is the responsibility of the individual researcher, or the Principal Investigators if a team of researchers is involved, to generate and execute a data management plan. A template for Data Management Plans can be found on the Digital Curation Centre website""","""Data creators (students; supervisors and Researchers""",None,"In complying with this policy, UCL researchers will comply with all national and many international policies and requirements from funders of academic research","""Heads of Department should:...Establish and implement departmental procedures for the storage and retention of research data in line 
with University policy or legislative obligation""","""Retained for a munimum of ten years after publication or public release""","""Ensure that their plans and activities are documented in accordance with their obligations under good practice and any applicable legislation."" ""Be aware of their obligations and potential liability when handling data protected by the UK Data 
Protection Act (1998)"" ""Plan for the on-going custodial responsibilities for the research data at the conclusion of the research project or on departure from the University""","""The UCL Research Data Service will provide...An archive facility that will undertake long-term preservation activities""",None,"""Include within research grant proposals appropriate consideration of the cost and time implications of data storage & management within grant proposals.""","""This policy will be reviewed at least every 3 years by the RIISG and in consultation with the UCL Research Data and Network Services Executive."""
826031,University of Dundee,????-??-??,Policy to Govern the Management of Electronic Research Data,800,None,"""The Library & Learning Centre (LLC) will provide support, guidance and information on appropriate research data management activities, including availability of internal and external research data repositories.""","""New research projects must include research data management plans that cover items such as: data capture, management, integrity, confidentiality, retention, sharing and publication.""",None,"""The University of Dundee retains the rights to re-use Research Data or make it openly available for others to re-use.""","""Research that is commercially funded or of a sensitive nature will lie outwith this policy if restrictions on data use apply."" ""For clarity, this policy does not apply to the following categories of Research Data:
• Legacy data held physically in a non-electronic format
• Data from research that is commercially funded where restrictions on data use 
apply
• NHS patient data and clinical data already governed by separate policies""","""All Research Data of potential current or future interest, or that which substantiates published research findings, should be assessed by the Principal Investigator for deposition in an appropriate external or University led research data repository.""","""The length of time data is stored for should be determined as part of the Research Data management planning for the project, and should adhere to any particular funding body’s requirements and any additional conditions or practices within the field.""","""It will not apply where there are legitimate legal, ethical and/or commercial constraints on data use.""","""A central record of known datasets deposited in public access repositories, or curated by Schools, will be maintained by the Library and Learning Centre. Any Research Data to be deposited with external services, such as Research Council or international repositories, should therefore be made known to the LLC.""","""Where appropriate, and adhering to item 1.2, Research Data should be made 
openly accessible for access and re-use by others. "" ""Exclusive rights to reuse or publish Research Data should not therefore be granted to any third party, including commercial publishers, without prior discussion with RIS""",None,None
,?,,,,None,None,None,None,None,None,None,None,None,None,None,None,None
,?,,,,Partialy defined terms or reference to supporting documentation,Institutional support mentioned,Funder required or optional,Staff,,Mention of contractual/funding requirements,"Non-specified reference, or criteria specified in supporting document",Mentioned but not specified,Mentions of relevant legislation on data protection/FoI,External archive or repository with details available through university,Non-specified expectation,,Review mentioned
,?,,,,Full definitions,Institutional support mentioned and specified,Institutional requirement,Staff and postgraduate students,Yes,Specifies where funder policies take priority,"Yes, specified",Specified length,Yes,University repository and/or external,Specified requirement for data to be open (subject to funders/ethics),Mention,Specified period and responsibility
,* Exeter has similar but separate policies for PGs,,,,,,,,,,,,,,,,